| Description | Job Purpose: Administrative Assistant for IT will oversee and manage all department procedures, documentation & IT procurement cycle, along with other tasks as assigned by department head. Duties: • Handle Full IT procurement cycle (contact vendors, raise request, compare quotations, issue PO, etc…). • Maintain an up to date inventory of IT Assets. • Conduct periodic audit on all IT equipment in the premise & report findings & observations. This can be monthly or quarterly. • Conduct daily & weekly audit on Data Center & all IT Rooms. Keep log book of restricted IT area visitors/suppliers, etc… • Maintain up to date “Access Control” database with appropriate privileges & necessary reporting. • Conduct research, compile data and prepare papers for consideration and presentation to Staff and Top Management as necessary (especially in Telecoms Sector) • Create and modify documents such as invoices, reports, letters, presentations, and financial statements using MS Office Suite. • Set up and coordinate meetings and conferences with third party vendors & suppliers. • Support IT staff in all administrative paper work, project‐based work, follow-ups, etc… • File and retrieve department documents, records and reports. • Coordinate and maintain full records for Department staff. • Interact with clients, vendors and visitors as necessary. • Contributes to team effort by accomplishing related results as needed. |
