May 30, 2012

Executive Secretary for the CFO&Owner Representative

job Offer in a Big Company For Hotel & Resorts
Job Title Requested: Executive Secretary for the CFO&Owner Representative
Specific field preferred: Secretarial
Reporting To: CFO &Owner Representative
Gender: Female
Working Hours: 8 hours
Years of Experience required: From 5 to 6 years of experience
Preferred Age: Language Skills: Excellent English
Computer Skills: Excellent
Job Duties and Responsibilities :
Principal Accountabilities:
1-Maintains the Company Safe which includes all original contracts made with the company, licenses, original studies, original financial statements and company original legal documents.
2-Organizes the business agenda, appointments and phone calls of CFO & Owner’s Representative.
3-Arranges for reservations with the Hotel & keeps track of FAHR rates & Invoices issued according to the said reservations.
4-Keeps track of FF& E Budget with the Hotel & update FF&E list with coordination of the Hotel.
5-Drafts, issues and distributes approved correspondences of FF&E that should be sent out from CFO& Owner Representative’s office.
6-Distributes the Bank Correspondences & copies to all the concerned parties of the delivered Bank Correspondences.
7-Keeps track of the shared log files and reference numbers of all outgoing correspondences of that should be sent out from CFO & Owner Representative’s office.
8-Receives business correspondences, faxes and e-mails directed to the CFO & Owner Representative , hence classifies and saves it electronically In addition to distributing to different departments if necessary as well as necessary following up.
9-Transcribes of CFO instructions to different parties and follows up of on ground implementation of relative decisions.
10-Follows up all related materials concerning her office including computers, administrative and operating supplies.
11-Prepares the daily schedule for the CFO & Owner Representative.
12- Maintains a proper accurate filing system for data, memorandums and correspondences.
13-Receives and screens office callers and visitor schedule and sets up appointments.
14-Receives, opens and sorts all incoming mails and dispatches outgoing mails.
15-Monitors and maintains office supplies inquiry as well as reviews requisitions.
16-Follows up the condition of the office and arranges for necessary repairs.
just if you are qualified contact:
Please write in the email subject line Executive Secretary&Years of Experience.
DeadLine 1/6/2012.

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