| Description | Secretary, Office of the Vice President for Planning and Administration — Answer telephones and give information to callers. — Maintain scheduling and event calendars. — Compose, type, and distribute meeting notes, routine correspondence, and reports. — Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons. — Make copies of correspondence and other printed material. — Open, read, route, and distribute incoming mail and other material. — Set up and maintain paper and electronic filing systems for records, correspondence, and other material. — Arrange conferences, meetings, and travel reservations for office personnel. — Schedule and confirm appointments for clients, customers, or supervisors. — Collect and disburse funds from cash accounts, and keep records of collections and disbursements. — Locate and attach appropriate files to incoming correspondence requiring replies. — Conduct searches to find needed information, using such sources as the Internet. — Keep record of all stationary, their order forms and their usage and distribution among the offices staff and other relevant parties. Maintains their inventory check as well. — Learn to operate new office technologies as they are developed and implemented. — Complete forms in accordance with AUC procedures. — Mail newsletters, promotional material, and other information. |
