Accounts Payable Analyst
Are you someone who dreams in numbers and would love to join a fast paced, high energy finance team? We are looking for an Accounts Payable Analyst who isn't afraid to roll up their sleeves. This person will be a valuable member of the Finance team, assist in facilitating projects as well as supports in the day to day operations of the department.
Duties and Responsibilities:
- Responsible for month-end accounts payable accruals, which includes reconciling all AP accounts, including fixed assets, printing out journal entries and backup
- Responsible for proper set-up and tracking of 1099 vendors, contract files for all vendors, independent consultants and others as required
- Reviews, analyzes and process AP related transactions and documentation, including payments, authorizations, check requests, purchase orders, invoices, reports, and petty cash transactions, which includes obtaining appropriate approvals and relevant backups (contracts, W-9) prior to issuing payments
- Establishing policies and procedures to insure that all vendors are paid timely and accurately
- Maintains appropriate spreadsheets to record transactions, including auditing and reconcile outgoing cash matching back to financial system
- Experienced with AP automated systems, including on-line expense reporting, scanning and electronic workflow
- Ensures compliance with AP internal controls, policies and procedures; communicates with team and other departments to ensure that proper project accounting is followed
- Generate weekly reconciliation of the Invoice on Hold report, Invoice Register and monthly Aging Report, Vendors Report, AP Trial Balance Report, and other AP related reports such as financial reports to ensure expense coding accuracy; audit, review and update information.
- Developing meaningful reporting metrics and providing information to determine cash flow requirements
- Resolves AP issues with external vendors and internal company-wide personnel with tact and diplomacy.
- Foreign currency transactions and vendor foreign tax withholding compliance, including sales and use tax evaluation
- Other special projects, as assigned
Experience:
- Prior experience in owning and managing the Accounts Payable function
- Minimum of 4 years of Accounts Payable experience required, including at least 1 year of start-up experience
- Bachelors Degree in Accounting or Finance preferred
- Proficient in Quickbooks and Excel; Oracle, SAP and NetSuite desirable
- Must demonstrate the ability to exercise sound judgment, proficiency and expertise in developing and interpreting AP standards and policies, and in resolving issues not covered by standards, policies and procedures
- Effective problem solving and analytical skills
- A multi-tasker with the ability to accurately work in a fast paced, rapidly growing environment
- Excellent written, interpersonal and communication skills
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